Careers

Conference Partners Ltd. is an award winning, internationally accredited, conference, event and association management company, headquartered in Dublin with offices in Edinburgh, Manchester, Belfast and Hamburg.  With over 20 years’ experience in managing International and National conferences, our remit is to partner with our clients and take over the administrational headache of organising an event or conference and to ensure a smooth and effortless flow of any occasion.

Our service is comprehensive however to synopsise:

• We provide advice in every area including financial management and strategic programme design
• We source the right venue, accommodation and transportation
• We guarantee impressive and creative social events
• We operate web-based software to register delegates. This is a one-stop shop which allows delegates to pre-register for a conference whilst at the same time choosing their favoured social events, accommodation and dietary requirements.

We believe that our people are central to our success.  As a company we place great importance on team work and forging lasting relationships.  We are expanding and growing our company and the following position is available in our Edinburgh office.

 

JOB DESCRIPTION – Conference Account Manager:

• Overall responsibility for the project management and delivery of all aspects of each conference, on time and within budget, meeting and exceeding client’s expectations
• Driving for excellence in customer service and quality delivery
• Client and stakeholder management
• Direct liaison with the conference committee on all aspects of the project
• Attendance at committee and stakeholder meetings to include all pre meeting preparation and follow up
• Budget and financial management
• Management of the Account Executive team member allocated to the project
• Updating the Operations Director on the progress of your conferences both financially and logistically as required
• Attendance and presenting at sales presentations as the appointed conference account manager where required
• Adhoc duties as required

 

Conference Management Including:

• Venue management
• Catering
• Audio visual equipment
• Evening function include staging, lighting, entertainment, décor
• Excursions and tours
• Exhibition and sponsorship management
• Exhibition and sponsorship sales and fund raising
• Management of hotel allocations including negotiating the contract
• Development and fulfilment of promotional and marketing campaigns
• Brand design, writing of brochure and applying design to all print material
• Branding of the venue including set design, indoor and outdoor signage
• Conference materials
• Procurement, appointment and management of all third party suppliers
• Overseeing the on-line registration of bookings.

 

The Type of Person:

You will need to demonstrate experience of delivering projects to strict timelines, excellent financial management and client management and development. You will have excellent project and time management skills, including the ability to priorities high volumes of work and the ability to work independently as well as within a team.  Ideally you will be able to demonstrate that you have 5 years’ experience in a similar role and of working for a PCO or within an Association.

 

Skills and Experience

• Experience of delivering large scale congresses and exhibitions is desirable along with an ability to demonstrate creative concept development
• Excellent written and oral communication skills
• Excellent financial acumen
• Excellent presentation skills and a professional appearance are required.
• Excellent organisational skills
• Excellent attention to details
• Ability to plan and prioritise tasks, anticipate problems and act to minimise risks
• Manage time effectively

 

Personal Qualities

• Must be hard working, committed, a team player and have the ability to work on their own initiative.
• Must have the ability to work across multiple office locations and to travel throughout the UK and occasionally overseas.
• Self-motivated, multi tasker
• Personable, credible and able to build rapport easily

 

Reasons to Work for CPI

• Our people are our brand; work for a company with a culture of developing talent and recognising employee worth.
• Learning and training opportunities available on a regular basis and a mentor programme to ensure your Personal developments needs are being met.
• Several departments within the one company which offer multiple opportunities for career growth.
• Work in a modern comfortable environment.
• Our offices are easily accessible by public transport.
• Enjoy outstanding benefits including an excellent salary package
• A diverse and inclusive workplace with employees from all over the world and from various different professional backgrounds.
• Global opportunities with employees encouraged to work across borders and explore new destinations.
• Opportunity to network and build relations with the most influential in the industry at both national and international events.
• Early finish on the last Friday of the month
• Our Birthday present to you is a day off

Application Process

Please send your CV to Sarah Prior, Operations Director – UK at Conference Partners UK:

Email: sarah.prior@conferencepartners.com

Tel: 0131 306 0124

Website: www.conferencepartners.com

This role manages the registration, delegate and accommodation elements of large national and international conferences. This role will setup and manage the on-line registration of delegates, sponsor and speaker bookings.

A key component of the role is supporting the Account Manager in the planning and delivery of conferences.

Updating The Operations Director on the progress of your conferences both financially and operationally.

Role elements include:

• Registration and processing of on-line booking forms to include delegate correspondence, invoicing, bank reconciliation and credit control.
• Setup and management of the registration process through our online registration system Events Air.
• Setup of conference apps through our online registration system Events Air.
• Liaison with delegates by phone and email.
• Processing of visa letters.
• Marketing and promoting conferences.
• Accommodation and tour management.
• Corresponding and contracting with suppliers, sponsors and exhibitors.
• Attending client meetings and minute taking.
• Performing other administrative tasks and duties as may be required.
• Attending conferences/events and on-site co-ordination of registration.
• Supporting the programme team in the management of on-line abstract submissions.
• On a daily basis reporting to the Conference Account Manager, overall reporting to the Operations Director Elva Hickey
• When required assisting the Conference Account Manager with the completion of some of the following tasks;
• Assisting with the logistical management of venue management, catering, audio visual equipment, evening function include staging, lighting, entertainment, décor, excursions and tours, conference materials, signage, exhibition management, hotel allocations.

 

Skills Required

• Highly organised
• Excellent communication skills
• Excellent time management and planning skills
• Excellent financial skills
• Quick learner of new technology, you will be trained on our online registration system Events Air
• Enthusiastic and willing to learn
• Self-motivated and able to work effectively both independently and as part of a team
• Ability to work to deadlines
• Knowledge of MS Office

 

Details:

Contract: A full-time permanent role

Reporting to: Account Manager and overall reporting to Operations Director, Elva Hickey and be part of a young dynamic award winning operations team

Salary: Excellent package, dependent on experience

Package additions: Flexible working hours, early finish on Fridays, annual leave for birthday, annual leave programme for longevity, time off in lieu for working onsite at events, staff rewards programme, pension, mileage & expenses

 

Application Process

Please email a one-page cover letter and curriculum vitae to Mary Cuthbert, quoting reference AEJUL. If you require further information please contact Mary Cuthbert mary@conferencepartners.ie Tel: 01 2968688

Key Responsibilities:

The International Bid Manager will play a vital managerial role in winning international and national conference business for CPI. More specifically they will:

• Manage all CPI Ireland proactive business
• Generate new business leads via internal research via different mediums e.g. ICCA, Online searches, listed RFPs etc.
• Manage and progress leads generated and qualified by CPI’s Internal Researcher
• Build strong relationships with local stakeholders and ambassadors
• Develop the conference leads through each element of the sales process to conversion

Ambassador Programme:

• Development of an ambassador programme through academics within universities and national association’s consultant doctors in hospitals within Ireland the UK, Germany and any new markets we develop.
• Identify International Association Conferences and matching them with ambassadors best situated to bid

Client Management:

• Developing the relationship with past CPI clients to encourage those associations to bring their conferences to cities whereby CPI have an office
• Identifying delegates and speaker at CPI operated conferences to

Leadership:

• Working in tandem with the Sales & Marketing Director and the proactive sales team to report and record progress in line with the overall strategic plan CPI
• Leading the local national association to develop a compelling and successful bid document

This position will require excellent communication and written skills along with strong presentation skills. The successful candidate will report directly to the Sales & Marketing Director and will be supported by the proactive sales team. They will also be required to support the CEO and Sales and Marketing Director on individual projects where appropriate.

The successful candidate will join a highly creative, passionate and results driven team. Strong interpersonal skills and exceptional networking skills are essential to develop relationships with industry partners, existing academics, ambassadors and prospective clients.

Requirements:

• Educated to degree level (or equivalent)
• Strong and demonstrable research experience
• Experience in the conferencing and events sector (desirable)
• Excellent communication skills
• The ability to manage a number of projects simultaneously
• The ability to establish key stakeholder relationships
• The ability to further develop key relationships with current/prospective academics.
• Excellent proposal writing, copywriting and proof reading skills
• Highly analytical
• A strategic thinker
• Flexible nature
• Ability to work well under pressure and meet tight deadlines
• Financial and budget management skills
• A confident negotiator
• Ability to work as part of a team
• Manage contacts through our CRM system
• Strong IT skills
• Ability to strategically examine each lead and assess client’s needs
• Full Driving License

Candidates should note that the role may involve some international travel. This position is available for an immediate start.

Application Process

A CV and cover letter outlining your relevant experience (400 words only) should be sent to the Sales and Marketing Director Jaime Bennett by email: Jaime.bennett@conferencepartners.com

This role leads the delegate services operation function across the company as the Events Air (our event management solution) “Super User”. Implementing (in conjunction with the Operations Director (UK & ROI) processes, training and policies to ensure best practice and efficiency of use across the company.
Alongside supporting the Account Managers in planning and delivering a portfolio of National and International Conferences, specifically managing the online registration of delegates, sponsors and speaker bookings, delegate and accommodation management.

For more information please download the full Job Description and the Job Specification

Application Process

Please email a one-page cover letter and curriculum vitae to Sarah Prior.

If you require further information please contact

sarah.prior@conferencepartners.com

Tel: 0131 306 0120.

This role reports directly to Operations Director Elva Hickey. A key component of the role is liaising directly with the conference committee on all aspects of the project and guiding the client. Attendance at committee meetings to include all pre meeting preparation and follow up. Overseeing the setup and management of on-line registration of bookings. Working with our programme team in the setup and management of on-line abstract submissions. Updating The Operations Director on the progress of your conferences both financially and logistically. Attending and presenting at sales presentations as the appointed account manager. Oversee and manage an Account Executive who will report directly into this person.

Logistic management including:

• Venue and catering management
• Audio visual equipment, staging, lighting and production
• Evening function include staging, lighting, entertainment, décor
• Excursions and tours
• Exhibition and sponsorship management, sales and fund raising
• Management of hotel allocations including negotiating contracts
• Working with our in-house design team on; brand design, writing brochure/website content
• Marketing and promotion of the events
• Branding of the venue including set design, indoor and outdoor signage
• Event materials
• Creative programme design and speaker management
• Putting together conference budgets, budget management and financial control of each conference/event.

Skills Required

Highly organised, mature person with a minimum of 5 years’ experience in a similar role. Excellent communication and planning skills, experience in marketing and promoting events, good financial skills, excellent presentation skills and a professional appearance are required. The candidate must be hard working, committed, a team player, ability to work on own initiative.

Application Process

Please email a one-page cover letter and curriculum vitae to Mary Cuthbert, quoting reference AEDEC. If you require further information please contact Mary Cuthbert mary@conferencepartners.ie Tel: 01 2968688