Careers

R

The Top 10 Reasons To Work For CPI

  1.  Our people are our brand – work for a company with a culture of developing talent and recognising employee worth.
  2.  World class learning and training opportunities available on a regular basis and a mentor programme to ensure your  personal developments needs are being met.
  3.  Several departments within the one company which offer multiple opportunities for career growth.
  4.  Work in a modern comfortable environment. Our offices are only 6 years old and are easily accessible by both luas and the  M50
  5.  Enjoy outstanding benefits including an excellent salary package, a wellness and wellbeing programme and a social programme.
  6.  A diverse and inclusive workplace with employees from all over the world and from various different professional  backgrounds.
  7.  Global opportunities with employees encouraged to work across borders and explore new destinations.
  8.  Network and build relations with the most influential in the industry at both national and international events.
  9.  Early finish on the last Friday of the month
  10.  Our Birthday present to you is a day off

Executive Assistant

Supporting the managing director of an award winning, internationally accredited, conference & event company, headquartered in Dublin, with offices in Manchester and Edinburgh but operating globally. The company employs 65 people, 52 in Dublin, 8 in Manchester and 5 in Edinburgh. The companies believes that their people are central to their success. As a company they place great importance on team work and forging lasting relationships.

 

Job description:

The Executive Assistant will play a vital role in the following key areas: 

  1. To facilitate the efficient utilisation of the MD’s time through the effective management of their calendar of appointments, meetings, functions and professional networking events.
  2. Diary Management – scheduling of meetings and screening calls.
  3. Travel Management – flights, train, taxi, hotel and format travel itineraries for trips. Collation of documents and files for trips.
  4. Email management – extensive and efficient management, replying to certain emails and know what to leave for MD. Keeping in contact to discuss priority emails when MD is out of the office. Extensive organisation of emails, filing and administration.
  5. Meeting Management
    1. Setting up meetings with stakeholders, senior management team and clients.
    2. Agenda setting in advance of meetings, circulate papers, attend meetings, note taking, distribution of minutes, reports, record actions and ensure follow through.
    3. Organise video conferencing facilities, set up conference calls and plan accordingly.
  6. Ability to pre plan in advance and being mindful of outstanding issues that require follow up by MD.
  7. Being involved in the sales process, assist with setting up of meetings and PowerPoint preparation.
  8. Social media – assistance with content writing and distribution through the appropriate channels.
  9. Experience in digital media and have a creative and visual mind.
  10. Assist with confidential and sensitive situations and legal documents with diplomacy and discretion.
  11. Ensure information is obtained from management team quickly and efficiently when required by MD.
  12. Ensure MD is keep informed of “need to know” issues.

 

Requirements:

  • The successful candidate will join a highly passionate and results driven company. The candidate must have a minimum of 5-6 years with significant experience working at a senior level.
  • Ability to prioritise tasks to meet deadlines and work accurately under pressure in a fast paced and demanding environment.
  • Excellent communication skills both oral and written.
  • Strong influencing and problem solving skills.
  • Discretion and tact in handling confidential information
  • Quick minded and lateral thinker – ability of update quickly and efficiently with main points and to the point.
  • Quietly confident with inner strength and ability to foresee problems.
  • Capable of working on their own initiative.
  • Proven track record of having worked in a fast pace environment and can work efficiently and enjoys this environment.
  • Must have an excellent work ethic and flexibility.
  • MS Word, Excel, and PowerPoint is essential.

 

Application Process

Please email a half-page cover letter and curriculum vitae to Mary Cuthbert.

If you require further information please contact Mary Cuthbert.

mary@conferencepartners.ie

Tel: 01 2968688

Newly Qualified Accountant, Dublin, Ireland

 

Job description:

An exciting opportunity has arisen for a Newly-Qualified to join our Finance team. The ideal candidate will have relevant experience in a commercial environment ideally in a customer service led industry.

 

Role and Responsibilities:

  • Preparation of monthly Management Accounts for Ireland the UK
  • European VAT Returns
  • Provision of timely accurate daily/monthly MI to various stakeholders
  • Building strong relationships with internal teams and all stakeholders
  • Assisting with annual statutory audit and preparation of Financial Statements
  • Maintaining and further developing the overall financial control environment including initiating process improvements/automation
  • Supporting internal teams with new client initiatives/products
  • Project Cashflow Management
  • Working and presenting on budget and forecasting in conjunction with business and management
  • Managing a team of 3
  • Project Management

Key Requirements:

  • Newly-Qualified/Finalist Financial Accountant (ACA/CIMA/ACCA)
  • Understanding of European VAT Requirements and Regulations
  • Relevant experience in a commercial environment
  • Experienced in the preparation of Management Accounts in Services industry
  • Strong technical accounting background
  • Strong Microsoft Office Skills, with an emphasis on Excel
  • A self-starter with a high level of initiative and an inquisitive mind-set
  • Excellent interpersonal and communication skills
  • Attention to detail teamed with an ability to problem solve
  • Desirable – Language Skills – German

 

Application Process

Please email a half-page cover letter and curriculum vitae to Mary Cuthbert.

If you require further information please contact Mary Cuthbert.

mary@conferencepartners.ie

Tel: 01 2968688

Junior Account Manager

This role reports directly to Operations Director Elva Hickey.  A key component of the role is liaising directly with the conference committee on all aspects of the project and guiding the client.

Attendance at committee meetings to include all pre meeting preparation and follow up. Working with an Account Executive on the setup and management of on-line registration of bookings. Working with our programme team in the setup and management of on-line abstract submissions. Updating on the progress of your conferences both financially and logistically.

For more information please download the full Job Specification 

Application Process

Please email a half-page cover letter and curriculum vitae to Mary Cuthbert, quoting reference JAMAPR.

If you require further information please contact Mary Cuthbert.

mary@conferencepartners.ie

Tel: 01 2968688

Senior Account Executive

This role leads the delegate services operation function across the company as the Events Air (our event management solution) “Super User”. Implementing (in conjunction with the Operations Director (UK & ROI) processes, training and policies to ensure best practice and efficiency of use across the company.
Alongside supporting the Account Managers in planning and delivering a portfolio of National and International Conferences, specifically managing the online registration of delegates, sponsors and speaker bookings, delegate and accommodation management.

For more information please download the full Job Description and the Job Specification

Application Process

Please email a one-page cover letter and curriculum vitae to Sarah Prior.

If you require further information please contact

sarah.prior@conferencepartners.com

Tel: 0131 306 0120.

Sponsorship and Exhibition Sales Executive

We are seeking a commercially-minded and intuitive Sponsorship and Exhibition Sales Executive with a minimum of 2 years’ experience in sales. You will be passionate, dedicated, and knowledgeable about selling smart, profitable, and industry-leading conferences and have proven experience of applying efficient and effective processes to selling conferences and events. Knowledge of the Conference and Events industry would be of an advantage.

For more information please download the full job specification here.
To apply, Please email curriculum vitae to Colm O’Grady at colm@conferencepartners.ie

Partnership & Exhibition Sales Manager – CPI UK

We have a very exciting opportunity to join a growing team of dedicated conference professionals delivering high quality conferences and events. We are seeking a commercially-minded and intuitive Partnership & Exhibition Sales Manager with a minimum of 3 years’ experience in sponsorship sales.

For more information please download the full job specification here. To apply, Please email a one-page cover letter and curriculum vitae to Sarah Fitzpatrick, General Manager at sarah.fitzpatrick@conferencepartners.com

If you require further information please contact Sarah Fitzpatrick:
Email: sarah.fitzpatrick@conferencepartners.com
Tel: 07495 564 510

Internship in Delegate Management

Conference Partners International

Conference Partners International, an awarding winning company, we are an international leader in the global event and conference industry.  We have 20 years’ experience in managing international and national conferences; operating globally, we have offices in both Ireland and the UK. Our remit is to take over the administrational headache of organising an event or conference and to ensure a smooth and effortless flow of any occasion.

Our service is comprehensive however to synopsise:

  • We provide advice in every area including financial management and strategic programme design
  • We source the right venue, accommodation and transportation
  • We manage the marketing and promotion of all events
  • We guarantee impressive and creative social events
  • We operate state of the art web-based registration software. This one-stop shop allows delegates to pre-register for a conference whilst at the same time choosing their social events and accommodation.

We believe that our people are central to our success.  As a company, we place great importance on teamwork and forging lasting relationships.  As a result of proactively securing a large amount of business for Ireland in the coming years, we are expanding and growing our company and the following Internship is available.

Internship Specification

Assisting the Account Executives and Account Managers with the completion of some of the following tasks;

  • Registration and processing of on-line booking forms to include delegate correspondence, invoicing and bank reconciliation;
  • Liaison with delegates by phone and email
  • Providing administrative support in marketing and promoting conferences
  • Accommodation management
  • Assisting with correspondence with contracted suppliers;
  • Organisation and on-site co-ordination of registration;
  • Performing other administrative tasks and duties as may be required
  • Liaising with sponsors and exhibitors

Key skills required

  • Enthusiastic and willing to learn.
  • Self-motivated and able to work effectively both independently and as part of a team.
  • Ability to work to deadlines.
  • Knowledge of MS Office would be an advantage.

Contact

Please send your CV to Mary Cuthbert, Conference Partners International with the reference internshipDS

Email: mary@conferencepartners.ie
Tel: +353 1 296 8688

Senior Account Manager

This role reports directly to Operations Director Elva Hickey. A key component of the role is liaising directly with the conference committee on all aspects of the project and guiding the client. Attendance at committee meetings to include all pre meeting preparation and follow up. Overseeing the setup and management of on-line registration of bookings. Working with our programme team in the setup and management of on-line abstract submissions. Updating The Operations Director on the progress of your conferences both financially and logistically. Attending and presenting at sales presentations as the appointed account manager. Oversee and manage an Account Executive who will report directly into this person.

Logistic management including:

  • Venue and catering management
  • Audio visual equipment, staging, lighting and production
  • Evening function include staging, lighting, entertainment, décor
  • Excursions and tours
  • Exhibition and sponsorship management, sales and fund raising
  • Management of hotel allocations including negotiating contracts
  • Working with our in-house design team on; brand design, writing brochure/website content
  • Marketing and promotion of the events
  • Branding of the venue including set design, indoor and outdoor signage
  • Event materials
  • Creative programme design and speaker management
  • Putting together conference budgets, budget management and financial control of each conference/event.

Skills Required

Highly organised, mature person with a minimum of 5 years’ experience in a similar role. Excellent communication and planning skills, experience in marketing and promoting events, good financial skills, excellent presentation skills and a professional appearance are required. The candidate must be hard working, committed, a team player, ability to work on own initiative.

Application Process

Please email a one-page cover letter and curriculum vitae to Mary Cuthbert, quoting reference AEDEC. If you require further information please contact Mary Cuthbert mary@conferencepartners.ie Tel: 01 2968688

Account Executive

This role manages the registration, delegate and accommodation elements of large national and international conferences. This role will setup and manage the on-line registration of delegates, sponsor and speaker bookings.
A key component of the role is supporting the Account Manager in the planning and delivery of conferences.
Updating The Operations Director on the progress of your conferences both financially and operationally.

Role elements include:

Registration and processing of on-line booking forms to include delegate correspondence, invoicing, bank reconciliation and credit control.

    • Setup and management of the registration process through our online registration system Events Air.
    • Setup of conference apps through our online registration system Events Air.
    • Liaison with delegates by phone and email.
    • Processing of visa letters.
    • Marketing and promoting conferences.
    • Accommodation and tour management.
    • Corresponding and contracting with suppliers, sponsors and exhibitors.
    • Attending client meetings and minute taking.
    • Performing other administrative tasks and duties as may be required.
    • Attending conferences/events and on-site co-ordination of registration.
    • Supporting the programme team in the management of on-line abstract submissions.
    • On a daily basis reporting to the Conference Account Manager, overall reporting to the Operations Director Elva Hickey
    • When required assisting the Conference Account Manager with the completion of some of the following tasks;
    • Assisting with the logistical management of venue management, catering, audio visual equipment, evening function include staging, lighting, entertainment, décor, excursions and tours, conference materials, signage, exhibition management, hotel allocations.

Skills Required

  • Highly organised
  • Excellent communication skills
  • Excellent time management and planning skills
  • Excellent financial skills
  • Quick learner of new technology, you will be trained on our online registration system Events Air
  • Enthusiastic and willing to learn
  • Self-motivated and able to work effectively both independently and as part of a team
  • Ability to work to deadlines
  • Knowledge of MS Office

Application Process

Please email a one-page cover letter and curriculum vitae to Mary Cuthbert, quoting reference AEDEC. If you require further information please contact Mary Cuthbert mary@conferencepartners.ie Tel: 01 2968688

Research Executive

Recruiter 

 Conference Partners International

Location  

 Edinburgh

Sector

 National & International Association Conferences

Function

 Business Development

Direct Report

 Jaime Bennett – Sales & Marketing Director

Contract Type

 Permanent

Job Title

 Research Executive

Company Description:

Conference Partners International is a multi-award winning, internationally accredited, professional conference organiser, headquartered in Dublin with regional offices in Belfast, Edinburgh and Manchester operating globally. Our excellence is best illustrated in our extensive portfolio of national and international association conferences for world-renowned organisations and companies. We organise academic, governmental, medical, financial and business conferences. Our focus is on developing relationships and creating links between international organisations and local hosts.

We actively bid to organise conferences internationally and provide a complete service for international conferences including venue search, accommodation, budget and administrational services.  We believe that our people are central to our success.  As a company we place great importance on team work and forging lasting relationships.  We are approved and active members of IAPCO (International Association of Professional Congress Organisers). Nicola McGrane, Chief Executive Officer of Conference Partners, sits on the IAPCO council and is actively involved in IAPCO’s strategy and implementation.

Job Purpose:

The Research Executive will support the development and delivery of the sales and business development strategy of CPI by playing a vital role in conducting desk based research resulting in the generation of qualified business leads for all CPI offices.  They will generate these new business leads through internal research via a number of different mediums for example ICCA, Online searches, listed RFPs etc.  The successful candidate will be expected to identify and engage the support of academics, industry leaders, scientists, and members of medical communities in the UK and Ireland, known as ‘Ambassadors’. The Research Executive will engage with these Ambassadors within their thematic specialty to determine opportunities to bid for National and International Conferences best suited to their thematic specialty.

The responsibilities of the Research Executive will support towards the sustained growth of CPI by generating a pipeline of qualified leads for the Sales & Marketing team to bid for and convert, and for the Operations teams to deliver.

The successful candidate will also be expected to assist with the compilation of reports and presentations by providing and interpreting information in an understandable, meaningful and actionable format, actively participate in allocated project work, assist the team administrative and operational processes, as well as any other duties as assigned by the Sales & Marketing Director or International Business Development Managers.

This position will require excellent written and oral communication skills, including networking skills, in order to create and develop relationships with industry partners, academics and prospective clients. The successful candidate will report directly to the Sales & Marketing Director and will work very closely with the other members of the Sales and Marketing team. They will also be required to support the Chief Executive Officer and Sales & Marketing Director on individual projects where appropriate.

The successful candidate will join a highly creative, passionate and results driven team. Strong analytical skills, the ability to draw concise, evidence-based conclusions from research conducted, attention to detail and a focus on quality, and experience of using a variety of research resources and tools are essential to the role

Requirements:

  • Educated to degree level (or equivalent)
  • Strong and demonstrable research experience
  • Experience in the conferencing and events sector (desirable)
  • Database management and CRM experience (desirable)
  • Excellent communication skills
  • The ability to manage a number of projects simultaneously, as well as to prioritise and reprioritise projects and tasks according to business needs
  • The ability to identify and develop relationships with current/prospective academics
  • Analytically minded, numerate, and a problem solver
  • A methodical and organised worker
  • Flexible nature
  • Ability to work well under pressure and meet tight deadlines
  • Ability to work well as part of a team
  • Strong IT skills, including experience in internet research, database entry and use
  • Full Driving License

Candidates should note that the role may involve some national and international travel, and that some out of hours project work may be required. This position is available for an immediate start.

A CV and cover letter outlining your relevant experience (400 words only) should be sent to the Sales and Marketing Director Jaime Bennett by email: Jaime.bennett@conferencepartners.com and cc lauren.pascu@conferencepartners.com

At Conference Partners International talented people are our greatest asset.

Our family of individual experts share a common vision and are proud to be part of a company who follows a path of innovative and creative thinking in everything we do.

If you think you would be a great fit for our dynamic team then please submit your cv

Your Name (required)

Your Email (required)

Upload CV (pdf|doc|docx)

Subscribe to our email newsletter