Bid management

Bidding for an international congress for your country provides a wonderful opportunity to raise the profile of your national industry, your organisation and your professional career. It brings together stakeholders of that industry, builds long term relationships which ultimately improve standards and showcasing the talent of your industry to a global community.

Conference Partners International have a dedicated in house bid team and provide a complimentary bid service. We will partner with you throughout the bid process, accompanying you to the country where the bid is being presented and supporting you in the marketing and PR on site to ensure a successful bid.

BID MANAGEMENT SERVICES

Key Elements of our complimentary service:

  • Research and data collection on past congresses
  • Analysis of the bid criteria and tender document
  • Destination and venue feasibility study
  • Competitor analysis
  • Financial feasibility and impact study
  • Examination of the decision making process
  • Lobbying and local support for the bid across all stakeholders sectors (industry and tourism sectors)
  • Creation of the bid team
  • SWOT analysis
  • Commercial and sponsorship support
  • Creation of the local bid brand
  • Communication strategy for the bid
  • Design of creative bid document highlighting key differentiators of the bid
  • Detailed congress budget
  • Sourcing funding
  • Pre-bid lobbying to international community
  • On site presence
  • Exhibition stand promoting the bid destination
  • Bid document and presentation
  • Site inspection

Prof Thomas Cooney

"One of the key factors in choosing Conference Partners was the focus that your company place on the conference finances, as this was a key area of concern from the outset. The comprehensive income and expenditure budget that you drafted, gave us peace of mind in the knowledge that all potential costs were included and that no surprises would arise. I cannot compliment your team highly enough and during our regular meetings they keep me informed of all progress. The team have come up with some excellent networking ideas for our social programme to encourage our delegates to engage with one another. Conference Partners have presented a number of innovative technological solutions to make the conference as interactive as possible. I very much appreciate the fact that you have considered the whole delegate experience, from start to finish. I have been 100% satisfied with the service that I have received from Conference Partners, so much so that I have recommended them at least twice to date. The support that you and your entire team have given to myself and the local organising committee has been outstanding in terms of quality, service, creative thinking and programme ideas. I will not hesitate to recommend you in the future."

59th Annual European Council for Small Business World Conference

2017-03-28T11:40:01+00:00

59th Annual European Council for Small Business World Conference

"One of the key factors in choosing Conference Partners was the focus that your company place on the conference finances, as this was a key area of concern from the outset. The comprehensive income and expenditure budget that you drafted, gave us peace of mind in the knowledge that all potential costs were included and that no surprises would arise. I cannot compliment your team highly enough and during our regular meetings they keep me informed of all progress. The team have come up with some excellent networking ideas for our social programme to encourage our delegates to engage with one another. Conference Partners have presented a number of innovative technological solutions to make the conference as interactive as possible. I very much appreciate the fact that you have considered the whole delegate experience, from start to finish. I have been 100% satisfied with the service that I have received from Conference Partners, so much so that I have recommended them at least twice to date. The support that you and your entire team have given to myself and the local organising committee has been outstanding in terms of quality, service, creative thinking and programme ideas. I will not hesitate to recommend you in the future."

Fiona Lyng

"We worked with Conference Partners on the European Radiation Research Society Annual Meeting (ERR 2013) from preparing the bid in 2010 through to the event itself in September 2013. It was a real pleasure to work with Jenny, Sandra, Elva and all the team in Delegate Services. They handled every aspect of the conference planning with enthusiasm, professionalism and amazing attention to detail. This allowed us to concentrate fully on the scientific programme and attract a range of excellent speakers. We have had many compliments on the conference from the delegates who thoroughly enjoyed the scientific and social programme as well as the wonderful surroundings of the conference venue. In fact, we thoroughly enjoyed the conference ourselves and were able to fully participate instead of having to run around worrying about registering delegates, organising catering and exhibitors, etc. If I was ever organising another conference, I would not hesitate to call Conference Partners."

European Radiation Research Society Annual Meeting

2017-03-28T11:40:48+00:00

European Radiation Research Society Annual Meeting

"We worked with Conference Partners on the European Radiation Research Society Annual Meeting (ERR 2013) from preparing the bid in 2010 through to the event itself in September 2013. It was a real pleasure to work with Jenny, Sandra, Elva and all the team in Delegate Services. They handled every aspect of the conference planning with enthusiasm, professionalism and amazing attention to detail. This allowed us to concentrate fully on the scientific programme and attract a range of excellent speakers. We have had many compliments on the conference from the delegates who thoroughly enjoyed the scientific and social programme as well as the wonderful surroundings of the conference venue. In fact, we thoroughly enjoyed the conference ourselves and were able to fully participate instead of having to run around worrying about registering delegates, organising catering and exhibitors, etc. If I was ever organising another conference, I would not hesitate to call Conference Partners."

Bruno Franchetti

“Your professionalism, your enthusiasm and your flexibility have played an important role for the success of the launch event. You have perfectly "translated" the spirit of that event which is I know much more demanding that an "institutional" Brussels conference. I would like to salute the way you and your team faced all the unpredictable problems and difficult work environment with the European Parliament…No matter what the obstacles, you always kept the right direction to achieve the goal.”

20th Anniversary of Single Market

2017-03-28T11:37:57+00:00

20th Anniversary of Single Market

“Your professionalism, your enthusiasm and your flexibility have played an important role for the success of the launch event. You have perfectly "translated" the spirit of that event which is I know much more demanding that an "institutional" Brussels conference. I would like to salute the way you and your team faced all the unpredictable problems and difficult work environment with the European Parliament…No matter what the obstacles, you always kept the right direction to achieve the goal.”

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